Void Checks


This routine enables you to void posted or unposted checks from the Payroll system. If the check has been posted, the general ledger distributions will be reversed through this process, and all employee and accrual totals reversed. This option is found on the Check Processing Sub-Menu.

ENTER THE ENTITY >

Enter the entity against which this check was entered.

ENTER THE PASSWORD >

Enter the password, if applicable. If an incorrect password is entered, this message will be displayed: "INVALID PASSWORD". After three (3) incorrect passwords are entered, the program will return to the ENTITY prompt.

DO YOU WISH TO VOID:

1. UNPOSTED CHECKS

2. A POSTED CHECK

Select 1, or 2.

ENTER CHECK # TO VOID >

Enter the check number you wish to void.

ENTER REVERSING JOURNAL ENTRY DATE >

Enter the date you wish to shown on your general ledger reports in this format: /web/YY.

The check record will be displayed (sample shown):

EMPLOYEE 088 NAME SUSAN WILSON

CHECK AMT $ 714.76

CHECK DATE 12-07-92

CARD NUMBER 1

PAY PERIOD 12-07-92

GL # DESCRIPTION DEBIT AMOUNT CREDIT AMOUNT

The reversing general ledger distributions are displayed here.

1) VOID REMARKS >

Enter any remarks regarding this voided check.

2) CREATE NEW TIMECARD AND CALCULATE RECORD? >

Enter Y for yes, or N for no. If you enter Y, the timecard will be recreated and may be viewed through "Add/Edit Check Records". When the process is completed, this message will be displayed: CHECK VOIDED (if Y is entered), or CHECK NOT VOIDED (if N is entered).

DONE. PRESS [RETURN] TO CONTINUE.

ARE YOU SURE YOU WISH TO VOID THIS CHECK (1,2,Y,N)? >

Enter 1 or 2 to modify entries in those fields, or enter Y to void the check or N or abort the void routine.

If Y is entered, you are then prompted for an output selection for a list of voided checks.

Sample