Add/Edit Check Records


This screen is designed to modify timecard records. Once the proper entity, employee number, and card number are entered, the data will be displayed. This option is found on the Payroll Main Menu.

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ENTER THE ENTITY (???=SEARCH) >

ENTITY

Enter the entity ID or ??? to display a list of IDs.

EMPLOYEE #

Enter the employee number, or ??? to search by employee name.

EMPLOYEE NAME

This is not a prompt. The employee name will be displayed once a proper employee number is entered.

CARD #

Enter the timecard number, press RETURN to accept the default displayed, or enter ??? to search for a card number. Once the proper entity, employee number, and card number are entered, the following data will be displayed. Not all fields allow modifications, each prompt is described below.

PAY PERIOD ENDING DATE

The pay period ending date will be displayed. This date may be changed. If this field is modified, the check number, and check date fields will be prompted for entry.

CHECK NUMBER

This field will be blank if payroll checks have not been printed yet. A check number will be displayed if checks have been printed.

CHECK DATE

This field will be blank if payroll checks have not been printed yet. A check date will be displayed only if checks have been printed.

SPECIFIC CHECK MESSAGE

The check message will be displayed.

LOCATION

The location ID will be displayed allowing modifications.

DEPT

The department number will be displayed allowing modifications.

PAY CODE

The payroll code will be displayed allowing modifications.

RATE

The employee pay rate will be displayed allowing modifications. If this field is changed, the following fields will recalculate:

17) FICA EARN 18) FICA TAX 16) GROSS PAY

19) MEDI EARN 20) MEDI TAX 28) - TAX

21) FED EARN 22) FED TAX 32) - DEDUCTS

23) ST EARN 24) ST TAX 36) - DIR DEP

37) NET AMT

UNITS

The units will be displayed. This field will allow modifications only if the PAY TYPE entered on the timecard has "U" defined in the BASED UPON field.

HOURS

The hours will be displayed allowing modifications. If this field is changed, the following fields will recalculate:

17) FICA EARN 18) FICA TAX 16) GROSS PAY

19) MEDI EARN 20) MEDI TAX 28) - TAX

21) FED EARN 22) FED TAX 32) - DEDUCTS

23) ST EARN 24) ST TAX 36) - DIR DEP

37) NET AMT

EXTENSION

The extended dollar amount will be displayed. This field is for display only. This field will automatically recalculate if the RATE, UNITS, or HOURS prompts are modified. The following eight prompts will display specific totals according to the prompt headings. IMPORTANT: These fields allow modifications, but should NOT require manual changes. The totals will automatically change when the RATE, UNITS, or HOURS prompts are changed.

FICA EARNINGS FICA TAX

MEDI EARNINGS MEDI TAX

FEDERAL EARNINGS FEDERAL TAX

STATE EARNINGS STATE TAX

The following five (5) prompts will display specific totals according to the prompt headings. These fields are for DISPLAY ONLY. The totals will automatically change when the RATE, UNITS, or HOURS prompts are changed.

GROSS PAY

- TAX

- DEDUCTS

- DIR DEP

NET AMT

The following three prompts are interrelated. If any one of the fields are modified, the system will prompt for input in the proper sequence, as displayed on screen.

LOCAL TABLE

The local table code(s) will be displayed, if applicable.

EARNINGS

The total earnings will be displayed, if applicable.

TAX

The tax amount will be displayed, if applicable.

The following three prompts are interrelated. If any one of the fields are modified, the system will prompt for input in the proper sequence, as displayed on screen.

DEDUCTION CODE

The deduction code(s) will be displayed, if applicable.

DESCRIPTION

The deduction code description(s) will be displayed, if applicable.

AMOUNT

The amount(s) will be displayed, if applicable. The following three prompts are interrelated. If any one of the fields are modified, the system will prompt for input in the proper sequence, as displayed on screen.

BANK

The bank code(s) will be displayed.

ACCOUNT NUMBER

The general ledger account number pertaining to this bank will be displayed, if applicable.

AMOUNT

The amount to deposit will be displayed, if applicable. The following three prompts are interrelated. If any one of the fields are modified, the system will prompt for input in the proper sequence, as displayed on screen.

ACCRUAL CODE

The accrual code(s) will be displayed, if applicable.

DESCRIPTION

The accrual code description(s) will be displayed, if applicable. This prompt is for display only. Once a proper accrual code is entered, the description will appear.

HOURS

The number of hours accrued for this timecard will be displayed, if applicable. Once you have edited the desired check records, the next step is to "Print Payroll Checks".