Add/Edit Timecards


This screen was designed to enter the employee timecards into the payroll system. This option is found on the Timecard Processing sub-menu.

(shown condensed)

prp61.GIF (4483 bytes)

ENTER THE ENTITY (???=SEARCH) >

ENTITY

Enter the entity ID, or ??? to display a list of entities.

ENTITY DESCRIPTION

The description of the entity will be automatically displayed.

EMPLOYEE

Enter the employee number, or ??? to search by employee name.

EMPLOYEE NAME

The employee name will be automatically displayed.

CARD #

Press RETURN to accept the default, or enter a specific timecard number. The default will return to "1" each time you post checks. Enter ??? to search for a specific timecard.

PAY PERIOD ENDING DATE

Enter the pay period ending date, or press RETURN to accept the date displayed.

WORKMAN'S COMPENSATION CODE

Enter the workman's compensation code, or ??? to search. This code must be pre-defined through "Add/Edit Workman's Comp Codes".

SPECIFIC CHECK MESSAGE

Enter any check message to appear on this employee's check. This will be in addition to any check message defined on the subscriber portion of the Locations entry screen.

LOCATION

Enter the location ID. This is a multi-valued field, allowing unlimited lines of entry. The location description is displayed.

DEPARTMENT

Enter the department or cost center that will be charged with this timecard. This must be a valid department set-up in the Cost Center screen. If the user enters a "D", the department will be the same as that which was entered for the employee on the Employee screen.

DEPARTMENT DESCRIPTION

The description will be displayed.

PAYROLL CODE

Enter the pay code which should be charged with the total or a portion of the total for this timecard.

CODE DESCRIPTION

The payroll code description will be displayed once a proper code is entered above.

JOB #

Enter a valid job number or ??? to select from a list of existing jobs (if interfacing with SYSPAC Job Cost). The job description is automatically displayed.

UNITS

Enter the number of units this employee produced/completed. This field applies only if there is a unit rate in the employee screen.

HOURS

Enter the number of hours worked towards this pay code. If the employee is hourly, the extension will be calculated as follows: RATE X HOURS = EXTENSION. If the employee is salary, the number of hours is unrelated. The extension will be the same as the RATE.

RATE

If this employee is coded with an "H" for hourly, the rate will be displayed. If this employee is coded with an "S" for salary, the salary amount will be displayed.

EXTENSION

The total extension will be displayed.

TOTALS

The grand total for this timecard is displayed in this field.

DED CODE

Enter any additional deduction code which will apply to this employee, or enter ??? to display a list of codes.

DED CODE DESCRIPTION

The deduction code description is automatically displayed.

AMOUNT

Enter the amount of the additional deduction.  Once the timecards are entered, the next step is to print the Timecard Listing for verification prior to calculating payroll.