Add/Edit Deduction Codes


The codes entered in this screen are used to calculate deductions based on the criteria given. This option is found on the Pay Codes

sub-menu.

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ENTER PAYROLL CODE (???=SEARCH) >

PAYROLL CODE

Enter a unique code for each type of deduction. Examples: 01=Reserved Parking, 02=Credit Union, 401K=401K Plan, etc.

Codes may contain alpha or numeric characters or both. You are then prompted for the code name or description. If an existing code is entered, the rest of the data will be displayed. If unknown, enter ??? to display existing codes.

SUB-CODE

Enter a unique code for all sub-codes. Entry at this field is optional. This code is used to categorize deduction codes for sorting purposes.

CALCULATION

The numbers shown below represent where the taxes are calculated and where the pay is added and the deductions are subtracted. All pay is added and deductions are subtracted for the level before the taxes for the level are calculated. Normal pay codes are 0 (zero), deduction codes are 4, and other taxes are 3.

0 = FICA tax is deducted

1 = Federal tax is deducted

2 = State tax is deducted

3 = Other taxes are deducted

4 = After Other taxes are deducted

GROSS %

Enter the Percentage of Gross Pay which will be used in calculating this Payroll Code.

NET %

Enter the Percentage of Net Pay which will be used in calculating this Payroll Code.

FIXED AMOUNT

Enter any Fixed Amount to be deducted for this Payroll Code. This fixed amount will override any amount that is automatically calculated by the Payroll Code.

EXTRA AMT

Enter any Extra Amount to be deducted for this Payroll Code. This amount will be added to any amount that is automatically calculated by the Payroll Code.

PER LIMIT

Enter the Maximum Amount per Pay Period.

YR LIMIT

Enter the Limit Amount for the Year.

DATE LIMIT

Enter any Date Limit for this Payroll Code. When this date is reached, the deduction will no longer be taken for this Code.

CARRY OVER

For Year-To-Date Totals, enter "Y" if the amounts for this "D" type Pay Code should Carry Over the End of the Year; otherwise, enter an "N" for no Carry Over.

DEDUCT. FREQ.

Enter the Deduction Frequency: O=Once per Pay Period, E=Every Timecard