Add/Edit Payroll Codes


The codes entered in this screen are used to calculate pay and accruals based on the criteria given. This option is found on the Pay

Codes sub-menu.

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ENTER PAYROLL CODE (???=SEARCH) >

PAYROLL CODE

Enter a unique code for each payroll type. Examples: OT=Overtime, REG=Regular Pay, VAC=Vacation Pay, etc. Codes may contain alpha or numeric characters or both. You are then prompted for the code name or description. If an existing code is entered, the rest of the data will be displayed. If unknown, enter ??? to display existing codes.

SUB-CODE

Enter a unique code for all sub-codes. Entry at this field is optional. This code is used to categorize payroll codes for sorting purposes.

CODE TYPE

Enter a valid code type. Valid types are: P=Pay Code, PA=Pay Code-Accrual

PAY TYPE

Enter a valid pay type. Valid types are: R=Regular, O=Overtime, M=Miscellaneous

CALCULATION

Enter a calculation code. Valid codes are:

0 = FICA tax is deducted

1 = Federal tax is deducted

2 = State tax is deducted

3 = Other taxes are deducted

4 = After Other taxes are deducted

The number represents where the taxes are calculated and where the pay is added and the deductions are subtracted. All pay is added and deductions are subtracted for the level before the taxes for the level are calculated. Normal pay codes are 0, and deduction codes are 4, and other taxes are 3.

STOP DEDUCTION

The numbers listed below represent where deductions are taken during payroll calculation. Enter the number for the point at which you wish to stop taking deductions on this Pay Code. The deductions are not taken at the level entered. For Normal Pay Codes, leave the field empty.

0 = Before FICA tax is deducted

1 = After FICA tax is deducted and before Federal tax is deducted

2 = After Federal tax is deducted and before State tax is deducted

3 = After State tax is deducted and before other taxes are deducted

4 = After other taxes are deducted

BASED UPON

Enter the Based Upon code. Valid codes are:

H = Based on HOURS

U = Based on UNITS

F = Pay Code is a FIXED Amount

E = Pay Code depends on whether EMPLOYEE is hourly or salary

RATE

Enter the Rate of Pay that corresponds with the "Based Upon" code entry above. If an amount is entered at this field, it will be used as a default in the Employee Entry Screen, and overrides the Employee's Regular Pay Rate if used. This rate is used to compute the timecards instead of the employee's pay rate.

PERIOD LIMIT

Enter the Maximum Amount to accumulate per Pay Period. This prompt applies only to "P" type Pay Codes.

YEARLY LIMIT

Enter the Limit Amount to accumulate for the Year. This prompt applies only to "P" type Pay Codes.

PAY MULTIPLIER/RATE

Enter the Pay Multiplier for this Payroll Code.

Is a Pay Code = Enter the Multiplier

For FICA = Enter the % of Gross Pay

For Workman's Compensation = Enter the Rate

WORK CODE

Enter the Work Code which will correspond to this Pay Code (applies only if integrating with SYSPAC Job Cost). If unknown, enter ??? to display and select from a list of existing work codes. Work Codes are defined at the Job Cost menu.

X1 CONFIGURE ACCRUAL

From the MODIFICATIONS prompt, enter "X1" to configure accruals.

This prompt applies only to "PA" type Pay Codes.

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ENTER NUMBER OF DAYS UNTIL ACCRUAL BEGINS >

ACCRUAL CODE

The accrual code and description is automatically displayed.

# DAYS TO START

Enter the number of days to pass before the accrual begins.

ACCRUAL METHOD

Valid accrual method codes are: F=Fixed, L=Lump Sum, P=Pro-Rated

MAXIMUM ACCRUAL

Enter the maximum hours to accrue (0-999999).

UNUSED ACCRUAL

Enter a valid code for unused accrued hours: P=Pay, L=Lose, C=Continue to Accrue

MAY BE NEGATIVE

Enter Y if accrued hours may be a negative amount (employee "borrows" more hours than have been accrued), otherwise enter N.

HOURS/PAY PERIOD

Enter the number of hours to accrue per pay period.

LUMP SUM TYPE

If "L" was selected for Lump Sum, enter "A" for the lump sum accrual to begin on the Anniversary Date or "B" for the Beginning of the Year.

LUMP SUM AMOUNT

If "L" was selected for Lump Sum, enter the lump sum accrual amount.

PAY CODE

If "P" was selected for "Pro-Rated", enter the pay code on which to base the accrual. If unknown, enter ??? to select from a list of valid pay codes. This is a multi-valued field, allowing multiple lines of entry, and needs to include all pay codes that will affect this accrual code.

HOURS WORKED

Enter the minimum hours to be worked in order to accrue hours for this pay code.

HOURS ACCRUAL

Enter the number of hours to accrue based on the Hours Worked. For example, 1 hour of sick pay (Hours Accrual) for every 40 (Hours Worked).