Codes sub-menu.
ENTER PAYROLL CODE (???=SEARCH) >
Enter a unique code for each payroll type. Examples: OT=Overtime, REG=Regular Pay, VAC=Vacation Pay, etc. Codes may contain alpha or numeric characters or both. You are then prompted for the code name or description. If an existing code is entered, the rest of the data will be displayed. If unknown, enter ??? to display existing codes.
Enter a unique code for all sub-codes. Entry at this field is optional. This code is used to categorize payroll codes for sorting purposes.
Enter a valid code type. Valid types are: P=Pay Code, PA=Pay Code-Accrual
Enter a valid pay type. Valid types are: R=Regular, O=Overtime, M=Miscellaneous
Enter a calculation code. Valid codes are:
0 = FICA tax is deducted
1 = Federal tax is deducted
2 = State tax is deducted
3 = Other taxes are deducted
4 = After Other taxes are deducted
The number represents where the taxes are calculated and where the pay is added and the deductions are subtracted. All pay is added and deductions are subtracted for the level before the taxes for the level are calculated. Normal pay codes are 0, and deduction codes are 4, and other taxes are 3.
The numbers listed below represent where deductions are taken during payroll calculation. Enter the number for the point at which you wish to stop taking deductions on this Pay Code. The deductions are not taken at the level entered. For Normal Pay Codes, leave the field empty.
0 = Before FICA tax is deducted
1 = After FICA tax is deducted and before Federal tax is deducted
2 = After Federal tax is deducted and before State tax is deducted
3 = After State tax is deducted and before other taxes are deducted
4 = After other taxes are deducted
Enter the Based Upon code. Valid codes are:
H = Based on HOURS
U = Based on UNITS
F = Pay Code is a FIXED Amount
E = Pay Code depends on whether EMPLOYEE is hourly or salary
Enter the Rate of Pay that corresponds with the "Based Upon" code entry above. If an amount is entered at this field, it will be used as a default in the Employee Entry Screen, and overrides the Employee's Regular Pay Rate if used. This rate is used to compute the timecards instead of the employee's pay rate.
Enter the Maximum Amount to accumulate per Pay Period. This prompt applies only to "P" type Pay Codes.
Enter the Limit Amount to accumulate for the Year. This prompt applies only to "P" type Pay Codes.
PAY MULTIPLIER/RATE
Enter the Pay Multiplier for this Payroll Code.
Is a Pay Code = Enter the Multiplier
For FICA = Enter the % of Gross Pay
For Workman's Compensation = Enter the Rate
Enter the Work Code which will correspond to this Pay Code (applies only if integrating with SYSPAC Job Cost). If unknown, enter ??? to display and select from a list of existing work codes. Work Codes are defined at the Job Cost menu.
From the MODIFICATIONS prompt, enter "X1" to configure accruals.
This prompt applies only to "PA" type Pay Codes.
ENTER NUMBER OF DAYS UNTIL ACCRUAL BEGINS >
The accrual code and description is automatically displayed.
Enter the number of days to pass before the accrual begins.
Valid accrual method codes are: F=Fixed, L=Lump Sum, P=Pro-Rated
Enter the maximum hours to accrue (0-999999).
Enter a valid code for unused accrued hours: P=Pay, L=Lose, C=Continue to Accrue
Enter Y if accrued hours may be a negative amount (employee "borrows" more hours than have been accrued), otherwise enter N.
Enter the number of hours to accrue per pay period.
If "L" was selected for Lump Sum, enter "A" for the lump sum accrual to begin on the Anniversary Date or "B" for the Beginning of the Year.
If "L" was selected for Lump Sum, enter the lump sum accrual amount.
If "P" was selected for "Pro-Rated", enter the pay code on which to base the accrual. If unknown, enter ??? to select from a list of valid pay codes. This is a multi-valued field, allowing multiple lines of entry, and needs to include all pay codes that will affect this accrual code.
Enter the minimum hours to be worked in order to accrue hours for this pay code.
Enter the number of hours to accrue based on the Hours Worked. For example, 1 hour of sick pay (Hours Accrual) for every 40 (Hours Worked).