Add/Edit Cost Centers


A cost center is any combination of these three combined units: Entity, Location, Department. This screen enables separate accounting for each cost center with General Ledger integration. Example: Administrative work may be designated as a different cost center than Marketing work for the same entity and location. This option is found on the Entities & Cost Centers sub-menu.

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ENTER THE ENTITY (???=SEARCH) >

ENTITY

Enter the entity of this cost center. If the code is unknown, enter ??? to search.

LOCATION

Enter the location ID for this cost center. The search option is available (???).

DEPARTMENT

Enter a corresponding department number for the location. The search option is available (???).

DESCRIPTION

Enter a description of this cost center for reference.

The following prompts enable the cost centers to integrate with the General Ledger system, if applicable. The account number must exist in your Chart of Accounts, defined from the General Ledger menu. When a valid G/L account number is entered, the corresponding descriptions will display for reference.

LIAB CREDIT ACCT

Enter the Payroll Control account number from the Chart of Accounts, or search if the account number is unknown. The Payroll Control account is a wash account and is needed for the payroll interface to work properly. You may omit the entity and department prefix at this prompt. Example: 2199 vs. 01.01.2199 (PAYROLL CONTROL ACCOUNT)

EMPLOYER TAXES

Payroll codes for all employer taxes MUST be entered in this section. You may omit the entity and department prefix and enter only the account number. If the account number is unknown, enter ??? to search. The G/L account numbers can be repeated for different Payroll Codes. Examples are shown below:

PAYROLL CODE/DESC DEBIT (DR) CREDIT (CR)
FICA (FICA WITHHOLDING) 01.01.5410 01.01.2170
MEDI (MEDICARE) 01.01.5411 01.01.2171
FUI (FEDERAL UNEMPL.) 01.01.5412 01.01.2172
SUI (STATE UNEMPL.) 01.01.5413 01.01.2173
WC (WORKMANS COMP.) 01.01.5414 01.01.2174
etc.

PAYROLL CODE

Enter all payroll codes which relate to employer taxes (one per line). If the code is unknown, enter ??? to search.

DESCRIPTION

The description of the payroll code is displayed for reference.

DEBIT ACCOUNT #

Enter the G/L account number  to which pay code amounts will be debited. You may omit the entity and department prefix since those codes are already defined in this screen. Example: 5410 vs. 01.01.5410 If the account number is unknown, enter ??? to search.

CREDIT ACCOUNT #

Enter the G/L account number to which pay code amounts will be credited, or ??? to search for an account number. You may omit the entity and department prefix since those codes are already defined in this screen. Example: 2170 vs. 01.01.2170

COST CENTER EXPENSES

In this section you will define all the pay codes that relate to the cost center expenses with corresponding account numbers to which the amounts will be debited. Examples are shown below.

PAYROLL CODE/DESC DEBIT (DR)
REG (REGULAR PAY) 01.01.5400
OT (OVERTIME) 01.01.5401
BON (BONUSES) 01.01.5402
COM (COMMISSIONS) 01.01.5403
etc.

EXPENSE PAYROLL CODE

Enter all pay codes which relate to the cost center expenses (one per line). If the code is unknown, enter ??? to display a list of existing pay codes.

DESCRIPTION

The pay code description is displayed for reference.

DEBIT ACCOUNT #

Enter the G/L account number to which expenses will be debited, or ??? to search for the appropriate account number. You may omit entering the entity and department prefix since those codes are already defined in this screen.

G/L DESCRIPTION

The description is displayed once a proper account number is entered.