Add/Edit Recurring Entries


This screen acts as a timesaver, storing recurring journal entries and enabling you to choose the posting frequency. This option is found on the Recurring Entries sub-menu.

Recurring Journal Entries

 

RECURRING ID

    Enter a unique identification code for each recurring journal entry, or enter a period (.) and press RETURN to display the next available sequential number. If the recurring entry ID already exists, the rest of the information will be displayed allowing you to edit the entry. To search for existing recurring entry codes, enter ??? and press RETURN, then select from the list of codes displayed.

JOURNAL CODE

    Enter the code which identifies the journal against which the entry is to be made. Example: AP = Accounts Payable If unknown, enter ??? and RETURN to select from a list of existing codes. The code description is automatically displayed for reference.

ENTITY

    Enter the entity ID applicable to these recurring journal entries.

    Enter ??? and RETURN to select from a list of existing entities.

FREQUENCY

    Enter the frequency that this recurring entry should be posted against the journal. Valid entries are: D, W, S, M, P, I (daily, weekly, semi-monthly, monthly, periodically - based on g/l periods, intermittently). If I is chosen, you must manually enter the next post date.

QUANTITY

    Enter the quantity for the frequency chosen (does not apply to frequency code I). Examples: If the frequency is D for Daily, you may choose to enter a quantity of 3 which would cause this recurring journal entry to be posted once every three days. Entering a 3 for a W frequency would cause the entry to be posted once every three weeks. If the frequency is M, posting would occur once every three months. If the frequency is P, the entry would post once every third g/l period. The default for this field is 1, which posts each time the frequency code is applicable.

FIRST POST DATE

    Enter the date that this entry should first be posted.

LAST POSTED

    The last date this entry was posted is automatically displayed.

NEXT POST DATE

    The next date this entry is to be posted is automatically updated and displayed, which is based upon the frequency. For a frequency code of I (intermittently) you must manually enter the next post date.

G/L ACCT #

    Enter the general ledger account numbers against which amounts will be debited or credited when this entry is posted to general ledger. You may enter any number of lines in this multi-value field. If the account is unknown, enter ??? and RETURN, then enter characters to search on or ALL to display and select from the chart of accounts. When finished entering accounts, press RETURN at this field to exit.

DESC

    The description of the general ledger account selected is automatically displayed for reference.

REFERENCE

    This is a free-form field, allowing any reference remarks.

DR AMT

    Enter the amount to debit against this account number or press RETURN to enter an amount to credit.

CR AMT

    Enter the amount to credit against this account number or press RETURN to exit this field.