Add/Edit Entities & Departments


This selection is an important part of the general ledger set-up. In this screen you will define your Entities, Departments, and their G/L Periods. This option is found on the Initial Set-Up sub-menu. NOTE: Each entity must first be entered in the Address Master. This option is found on the Initial Set-Up sub-menu.

    This screen is shown condensed.

Setup Entities And Departments

 

ENTITY

The entity is the first part of the 3-part general ledger account numbers. The second part is the department which is also defined in this screen, and the third is the account, which is set-up in the Add/Edit Chart of Accounts screen. Enter a unique identification code for each entity which will be utilized. Valid codes are 2 characters in length. Examples: 01 02 03 If the ID already exists, the information will be displayed, allowing you to edit from the MODIFICATIONS prompt.

POST TO CLOSED PERIOD

ADDRESS MASTER ID

The entity must reside in the Address Master. Simply enter the ID at this prompt. If unknown, enter ??? and RETURN, then enter characters in the company or last name to search on and select from the cross-reference list displayed. If no entity exists, you may

A/R REFERENCE WINDOW

FED ID

TIME BILLING TYPE

SLOGAN

BANK ACCT ID

DEPARTMENTS/PERIODS

 

DEPT

DESCRIPTION

Enter a brief description of the department. Example: SALES

FISCAL PERIOD

CALENDAR PERIOD

Enter the beginning date of the calendar period, which corresponds with the fiscal period. The valid date format is YEAR-MONTH Example: 90-01 for Jan, 1990. The following prompt will appear:

DO YOU WISH TO AUTOMATICALLY GENERATE FISCAL CALENDAR

ENTER ENDING CALENDAR PERIOD FOR AUTOMATIC GENERATION (YY-MM)

CLSD

INVOICE REMARKS

 

VIEW MODE Press the backquote key (‘ not ‘) Allows you to move cursor, edit text, and exit.
INSERT MODE Press I while in View Mode (automatic word wrap)
REPLACE MODE Press R while in View Mode
ADD MODE Press A while in View Mode (automatic word wrap)
SAVE AND EXIT Press Q
EXIT WITHOUT SAVING Press X
SAVE WITHOUT EXITING Press S

While in VIEW Mode :

BEG. OF LINE Press 1
END OF LINE Press 3
BEG. OF DESC Press 5
END OF DESC Press 0
DOWN A LINE Press 2
UP A LINE Press 8
FWD A CHAR. Press 6
BACK A CHAR Press 4
FWD A WORD Press 9
BACK A WORD Press 7
DELETE A CHARACTER Press BACKSPACE in Ins/Rep Modes
DELETE A WORD Press | (hold down shift key)
DELETE LINE Press DEL (deletes from cursor to end of line)
REFORMAT TEXT Press Y