This routine is designed to purge (delete) debit/credit memos with a date equal to and older than the cutoff date entered. This option is found on the Purge sub-menu.
SELECT MEMOS TO PURGE
ENTER THE ENTITY (01) >
Enter the entity ID.
ENTER THE CUTOFF DATE >
Enter a specific date, and include the year (ie. /web/90). Memo records dated on or before the date entered will be selected.
LIST MEMOS TO PURGE
You are prompted for the entity ID and for an output selection. You should verify that the records selected are the ones you wish to purge, and should also retain the list for future reference.
DUMP MEMOS TO TAPE
In addition to the list of memos to purge, the memo records should be dumped to a labeled tape(s) prior to purging from the system. If the records are needed in the future, you will be able to reload the records from the tape(s). Be sure that a tape is loaded, and use the normal tape commands for your system.
PURGE SELECTED MEMOS
After the memos have been selected, a list printed and verified, and the selected memos dumped to tape(s), you may purge the memos from the system. You are prompted for the entity. All selected records for that entity will be purged.