This routine is designed to purge (delete) invoices with an invoice date equal to and older than the cutoff date entered and with a balance due of zero (0.00). This option is found on the Purge sub-menu.
SELECT INVOICES TO PURGE
ENTER THE ENTITY (01) >
Enter the entity ID.
ENTER THE CUTOFF DATE >
Enter a specific date, and include the year (ie. /web/90). Invoice records dated on or before the date entered with a balance of zero will be selected.
LIST INVOICES TO PURGE
You are prompted for the entity ID and for an output selection. You should verify that the records selected are the ones you wish to purge, and should also retain the list for future reference.
DUMP INVOICES TO TAPE
In addition to the list of invoices to purge, the invoice records should be dumped to a labeled tape(s) prior to purging from the system. If the records are needed in the future, you will be able to reload the records from the tape(s). Be sure that a tape is loaded, and use the normal tape commands for your system.
PURGE SELECTED INVOICES
After the invoices have been selected, a list printed and verified, and the selected invoices dumped to tape(s), you may purge the invoices from the system. You are prompted for the entity. All selected records for that entity will be purged.