Add/Edit Refund Check

This routine was designed to create refund checks from customer credits or deposit balances in the A/R system. You may print the refund check directly from this screen, or use the "Print Refund Check" program. These options are found on the Customer Refunds Sub-menu.

ENTER THE ENTITY (???=SEARCH) >

Enter the entity ID, or ??? to search for a valid ID.

Enter the customer ID to receive this refund. If the ID is unknown enter ??? and RETURN, then enter beginning characters in the name on which to search to select from the cross-reference list displayed.

The customer name and address will be displayed when the customer ID is entered.

Enter D for deposit. Enter C for credit. There must be a deposit or credit balance on the customer account in order to proceed.

Enter the refund amount. This amount must not exceed the deposit or credit balance currently on the customer account.

Enter the number of the check on which the refund will print. This data will be listed on the check, and the A/R Check Journal report.

Enter the date of the check which will print on the check and the A/R Check Journal report.

Enter the ID of the bank from which the refund amount will be withdrawn. If unknown, enter ??? and RETURN to select from the cross-reference list displayed.

This is a multi-valued field enabling you to enter unlimited remark lines regarding this refund.

These fields are used to create the G/L transactions for this refund. These G/L distributions are updated to a permanent file when the option to "Post Refund Checks" is executed. A permanent G/L record is created when the option to "Collect Journals from Modules" is executed from the G/L Menu.

G/L ACCT #

If set-up in the interface control file the credit to the bank and the debit to the Deposits Received G/L account will automatically display. If no distributions have been predefined, enter a valid G/L account number. If unknown, enter ??? and RETURN to search. Enter characters in the description on which to search or enter ALL, then choose from the list displayed. Just press RETURN to exit this field.

The G/L account description will automatically display when the proper account number is entered.

Enter the amount to debit to the corresponding G/L account number, or press RETURN to proceed to the credit column.

Enter the amount to credit to the corresponding G/L account number, or press RETURN to bypass.

The system calculates this balance based on the G/L Distributions you have entered. The system will not allow you to "FI" (file) the data if the balance does not equal zero. If your distributions are out of balance, the system will display this error message. "DEBITS NOT EQUAL TO CREDITS. OFF BY $amt out of balance.

From MODIFICATIONS you may correct the debit or credit column (or any other field), if necessary.

After you file and save (FI) your data, the following prompt will appear:

DO YOU WANT TO PRINT A CHECK (Y/N)

Enter Y or N. If Y is entered, a slave printer is required. If N is entered, the check may be printed through the "Print Refund Check" routine.

Once the refund checks have been entered, the next step is to verify your entries by printing the Refund Edit Check List.