Add/Edit Memo Applications

This selection enables you to apply debit/credit balances to invoices on a customer account in the event you were unable to apply the balance through Add/Edit Memos. SUGGESTION: Run the Memo Balance Report to assist you in these applications. This option is found on the Debit/Credit Memos sub-menu.

ENTER THE ENTITY >

Enter the entity ID.

Enter the customer ID. If unknown, enter ??? and RETURN to search by last or company name.

Enter the memo number. If unknown, enter ??? and RETURN to select from the list of memos displayed.

Enter the date to use for these applications and any G/L distributions.

The total unapplied balance is displayed in this field. This total will automatically recalculate as the debit/credit adjustments are applied. A "DR" or "CR" will follow the amount (determined by the Transaction Code selected, and offset by the adjustment codes/amounts).

A LIST OF INVOICES WITH BALANCES IS AUTOMATICALLY DISPLAYED AT THE BOTTOM OF YOUR SCREEN WITH THE OPTION LINE SHOWN BELOW. JUST PRESS <RETURN> TO EXIT THIS OPTION LINE.

#/F/web/LO/LA

# = Enter the line number corresponding with the invoice you wish to debit/credit.

F = Enter F to scroll Forward

B = Enter B to scroll Backward

.# = Enter the invoice number you wish to debit/credit, preceded with a period (.) Example: .12345

LO = Enter LO and RETURN to display OPEN invoices (with balances).

LA = Enter LA and RETURN to display ALL invoices.

The invoices selected will display in this multi-valued field. You may apply the total debit/credit amount to any number of invoices, or NO invoices (just press RETURN at the invoice prompt). Any remaining debit/credit balance (TOTAL) may be applied later through Add/Edit Memo Applications.

An asterisk in this field indicates....

Enter the transaction code that applies to the debit/credit against this line entry. The G/L coinciding with this code in the interface file will be used. If unknown, enter ??? and RETURN to select from the list displayed.

The tax amount is automatically calculated..........

Enter the amount to debit/credit against this invoice. As you apply adjustment amounts, the total will recalculate. These adjustments are not reflected against the client until the post routine is executed.

Enter the amount of retention. Applies only if interfacing with SYSPAC Job Cost. The adjustment amount must be zero (0.00) in order to be able to enter a retention amount.

Enter P to adjust the amount PAID against the job or I to adjust the amount INVOICED against the job. Applies only if interfacing with SYSPAC Job Cost.

If set-up to interface with General Ledger, the credit to the bank and the debit to the deposits account will automatically build at post time. If a distributions window is displayed, enter the appropriate distributions beginning with the G/L account number.

NEXT STEP: Application Edit Listing