Add/Edit Deposit Applications
This screen is used to apply monies received to outstanding invoices/charges. Once the payments are entered through Add/Edit Deposit Receipts, the payment may be distributed to any invoice(s) on any customer account(s), or remain undistributed. This option is found on the Deposit/Invoice Payments sub-menu. SUGGESTION: Print the "Balances As Of A Date" report to assist you with this distribution routine (found on the Deposit Reports sub-menu).
ENTER THE ENTITY (???=SEARCH) >
Enter the entity ID. If unknown, enter ??? and RETURN to search.
Enter the ID of the client from whom the deposit was received. If unknown, enter ??? and RETURN, then enter the company or last name on which to search, then select from the list displayed.
DEP ID #
Enter the deposit ID number. If unknown, enter ??? and RETURN, then select from the list of unapplied deposits for this client.
Enter the date of the deposit applications. The default is todays date.
The bank ID and description is automatically displayed.
The location is automatically displayed.
The remarks are automatically displayed.
The check date is automatically displayed.
The payment received date is automatically displayed.
The unapplied deposit amount is automatically displayed.
Each application line is automatically sequentially numbered. You are not limited as to the number of application lines you may enter.
Enter the ID of the person to whom the deposit should be applied. Example: The deposit may be made by one client but applied to a different client. You will enter the ID of the client to which payment should be applied. If the ID is unknown, enter ??? and RETURN to search for the ID by company or last name. If finished applying the deposit, press the Spacebar once and press RETURN.
The name of the person to whom distributions are being made will be automatically displayed.
A list of invoices with balances is displayed. Enter the line number corresponding with the invoice you wish to pay, or enter the method of application: If you wish to apply the money beginning with a specific date, enter the date in this format: MM-DD-YY (01-15-89). If you wish to apply the money beginning with the oldest invoice with a balance, enter O and RETURN. To apply money to a specific invoice, enter the invoice number, (which is automatically preceded by I#). Enter LFC and RETURN to display the original customer ID if needed. Enter ??? and RETURN to display invoices by 1) all dates, 2) open dates, 3) all invoices, 4) open invoices - press RETURN from this prompt to exit without selecting an invoice from the list displayed. You may enter any number of application lines.
If there is money that the system cannot automatically distribute, or you do not manually distribute, it will remain as Undistributed and must be manually distributed later by selecting the Add/Edit Deposit Applications option. When deposits are posted, any amounts that could not be distributed will be reflected on an error listing (or print the Balances as of a Date Report).
Enter an applicable A/R Code or press RETURN to accept the default displayed. If unknown, enter ??? and RETURN to select from a list of A/R Codes.
The default reference is the form of payment. You may enter any description for future reference.
Enter the amount to distribute or press RETURN to accept the amount displayed. You may choose to distribute any amount equal to or less than the Undistributed Amount.
NEXT STEP: List Applications