This selection enables you to print accounts payable checks for each of the invoices that were chosen to be paid. You will be prompted for the beginning check number, which will be used to create the A/P Check Journal. This option is found on the Print Checks & Post sub-menu. NOTE: Demand Checks may be printed from the Demand Check entry screen.
The following prompts will appear:
ENTER THE ENTITY (01;02;03) >
Enter the entity ID. If printing checks for multiple entities, separate each ID with a semi-colon (;).
ARE YOU GOING TO:
1. PRINT NEW CHECKS
2. REPRINT A SPECIFIC CHECK
3. REPRINT A BATCH OF CHECKS
ENTER YOUR SELECTION >
If 1 is selected, will only be prompted for the beginning check number on which to print. If 2 is selected, you are prompted for the check number to reprint. If 3 is selected, you are prompted for the beginning and ending check numbers to reprint.
ENTER THE VENDOR ID (A=ALL) >
Enter the vendor ID or A for ALL vendors.
SEQUENCE # (A=ALL) >
Enter the invoice sequence number or A for ALL sequence numbers.
ENTER THE BANK ACCOUNT ID >
Enter the ID of the bank account against which the check will be posted for future reconciliation.
You will then be prompted for a printer selection. Enter the number corresponding with the printer which will be used to print the checks.
DO YOU WANT AN ALIGNMENT PATTERN (Y/N) >
Enter Y or N. This prompt will not appear if using a laser printer. If Y is entered, a test pattern will be printed on the first check in your printer. This message will be displayed "PRESS [CR] TO PRINT ALIGNMENT PATTERN" (CR means press RETURN). The system will reprompt for another alignment pattern, enabling you to conduct the alignment test until the checks are aligned properly. Once the checks are properly aligned, enter N and the following prompt will appear:
PLEASE BE SURE CHECKS ARE ALIGNED IN PRINTER AND THAT PRINTER IS SET-UP PROPERLY THEN ENTER THE DATE TO BE PRINTED ON CHECKS>
Enter the date you wish to print on these checks in this format:
/web/YY and press RETURN. Example: /web/91
ENTER STARTING CHECK NUMBER >
Enter the number of the check on which printing will begin, and the checks will begin printing. REMEMBER: The check number entered here will create your check records in the A/P system.
NOTE: Checks on which an alignment pattern was run will be void.
The standard check print format is shown on the following page. Accounts Payable checks compatible with the SYSPAC standard print format may be ordered from Systems Solutions Inc. Checks are available for pin-feed printers, and cut-sheet 8.5" x 11" checks are available for laser printers.