Generate Invoices From Recurring


This routine creates a current invoice for valid recurring entries. Valid entries are those in which the current date falls on or between the beginning and/or ending date of the recurring entry.

ENTER THE ENTITY >

DO YOU WANT TO LIST THE INVOICES AFTER THEY ARE CREATED (Y/N) >

If Y is entered, a verification list (same as List of Recurring Invoices) will print after the invoice generation routine. Choosing Y enables you to keep separate reports on manual invoices vs. recurring invoices. Printing only the List of Recurring Invoices will consolidate manual and recurring invoices.

ENTER THE BEGINNING VENDOR ID (A=ALL) >

Enter the beginning vendor ID to generate invoices for or A for all vendors. If a beginning ID is entered, you will be prompted for an ending ID. The beginning and ending IDs may be identical if you wish to generate invoices for just one vendor.

The system will display the number of items selected, and print the program name on the screen. The next prompts are:

ENTER THE STARTING INVOICE # >

Enter the beginning invoice number to assign to the recurring invoices as they are generated. IMPORTANT—Be sure not to duplicate invoice numbers.

ENTER THE POSTING DATE (<CR> = TODAY’S DATE) >

All invoices will be entered into the system using the date you enter. If you enter a future date, the system will not post those invoices until that date. Example: If the current date is 5/1/87, and you enter/web/87, the invoices will not carry over to G/L until/web/87.

"Creating Recurring Invoices" will be displayed on your terminal while processing.

IMPORTANT: This routine may be processed at any time. The system DOES NOT track the dates this routine is processed, or cross-check existing invoices to verify if the invoice has been previously updated. Example: If you process the "update" routine at 8:00AM on August 15, then again at 9:00AM the same day, you will create two sets of invoices.