Add/Edit Adjustments


This screen enables you to apply adjustments to A/P invoices that have already been posted. Edits to unposted invoices may be made in the Add/Edit Invoices screen. This option is found on the Invoice Adjustments sub-menu.

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ENTITY

Enter the entity ID. If unknown, enter ??? and RETURN to select from a list of existing IDs.

VENDOR

Enter the vendor ID. If unknown, enter ??? and RETURN, then enter part of the last or company name to search on and select from the cross-reference list displayed.

INVOICE #

Enter the invoice number against which adjusts will be made. If unknown, enter ??? and RETURN to select from a list of invoices for this vendor. NOTE: A valid invoice is one that has been posted against the vendor entered.

ORIGINAL AMOUNT

The original amount of the invoice is displayed for reference, and will not change as adjustments are made.

AMOUNT DUE

The amount due on the invoice is displayed for reference. This amount will not change until the adjustment is posted.

ADJUSTMENT DATE

ADJUSTMENT AMOUNT

Enter the amount to adjust, which may be positive or negative. Precede a negative adjustment with a hyphen (-). Example: To reduce the amount due on the invoice by $5.00, enter -5.00. To increase the amount due on the invoice by $5.00, enter 5.00.

REFERENCE

Enter any reference. Example: credit memo, adjustment, over billed.

G/L DISTRIBUTIONS

If integrated with SYSPAC General Ledger, enter the appropriate G/L distributions for this adjustment. If the account numbers are unknown, enter ??? and RETURN, then enter characters to search on and

select accounts from the cross-reference list displayed. You may enter any number of distributions. The account descriptions are displayed for reference.

DR AMT / CR AMT

Enter the amount to debit to this account or press RETURN to enter the amount as a credit.

DR/CR BALANCE

This balance is calculated based on the G/L Distributions you have entered. The system will not allow you to file and save the record if the balance does not equal zero (0). To reach a balance of zero, your debits must equal your credits.